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5 steps to success for phase 3 of Covid-19 vaccinations
Read on for five top tips to succeed in the coming months, based on phases 1 and 2 learnings
With over 44 million second vaccine doses already administered, it’s easy to forget that phase 3 of Covid-19 booster jabs is only just beginning.
To help you through phase 3, Lantum, a seamless scheduling and rota tool provider, has pulled together five top tips to help you make the most out of your funding to ensure even the most at risk and more remote populations are reached too.
1. Continue to deliver through community sites such as pharmacies
With many NHS sites overwhelmed with patients, some regions have turned to the local community for support. Having worked with over 100 sites throughout the pandemic, Lantum has seen a massive uptake in vaccination delivery through community services such as pharmacies. This has reduced pressure on primary and secondary sites and often offered a more convenient location for people to get to easily.
Transitioning into the phase 3 booster jabs, and considering that flu season is here too, it’s important to maintain those links and keep these sites open for maximum efficiency.
2. Save money by curating your team and maximising ARRS funding
“Covid-19 vaccination is a massive project, and without Lantum, it would be ridiculously hard.” Russell Houghton, Conexus Healthcare
In the coming Winter months, it will be difficult to balance a sufficient workforce between standard operating sites, flu and booster vaccination sites.
Curating your team and accessing a centrally sourced workforce will mitigate issues for many rota managers, allowing you to quickly and easily assign shifts to relevant staff, including non-registered trained vaccinators. Ensuring your shifts are filled in good time will also mean avoiding using last-minute agencies and saving money on expensive fees.
As all volunteers and staff at care homes will need to be fully vaccinated by 11 November 2021, and other inpatient setting staff are advised similarly, it’s likely that Covid-19 vaccinations will need to continue for the meantime.
Ensuring health and social care groups are vaccinated will mean protecting the most vulnerable groups in society, including the elderly, during the Winter months. Arranging for sufficient vaccination sites to be open during this period will be imperative.
4. Use local empty spaces effectively
Many NHS estates will continue to be at almost maximum capacity over the Winter, so working with your local authorities could mean continuing to use their empty spaces in the meantime. By spreading out, this will provide easier access to sites for both patients and staff.
Managing multiple rotas across multiple sites is a logistical challenge, especially when some sites will only be open for a short period of time. Using collaborative scheduling software to ensure each staff member knows which site their shift is on can minimise mistakes made (and commutes wasted!) during this time.
5. Encourage a work-life balance for burnt out staff
Many NHS staff have tackled burnout caused by increased work pressure, hours and stress during the pandemic.
It’s important to maintain balance as we continue through this stressful period, including watching out for each other as a team and checking in on sleep, physical health, emotional wellbeing, healthy eating, stresses outside of work and more.
Of course, the ideal situation would mean working proactively to prevent these symptoms even occurring, and making sure that each team member is looking out for themselves and others. Moments of fun and laughter remain one of the best bonding experiences for staff in the NHS, and many treasure those small moments of tension relief in the staff room.
Working as a team not only means supporting each other holistically, but also ensuring that each team member can automate as much of their role as possible. One piece of that puzzle includes working through a single software platform to build rotas and schedule staff, without using a wieldy spreadsheet or having to open WhatsApp groups. For locum staff, this also means being able to quickly and easily access and book shifts through a single app, and being paid just a single day after invoicing.
Holistic support for staff means less burnout, healthier bodies and healthier minds, and a better work-life balance for all.
Here at Lantum, we work with the NHS to optimise vaccination site rota building and staff scheduling through an integrated rota tool and digital staff bank. We’ve worked with over 100 sites throughout the pandemic to support building and scaling vaccination hubs, we’re continuing to do so in phase 3.
In order to further support the NHS with effective delivery of phase 3, Lantum is offering free use of its rota and scheduling tool to all vaccination sites new to Lantum. To find out how transformative this offer could be for you, whatever the size of your organisation, get in touch here to book in a consultation with one of our Primary Care specialists.
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